Free document template
SDS Register (ทะเบียน SDS)
An SDS register is the index of the safety data sheets your organization holds: one row per substance, with its current revision and where the document is kept. Download the free Excel register below, with a follow-up log for missing or outdated sheets. No signup or email needed.
Bilingual Thai and English, landscape A4. Two working sheets: the SDS register (one row per substance, with trade name, CAS, manufacturer, supplier, revision date and number, document location, where used and review due) and a follow-up log (one row per gap or update chased to closure), each with a worked example row. Free to use and adapt.
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What an SDS register is
A safety data sheet (SDS) describes one product: its hazards, handling, storage and first-aid measures, in the 16 fixed sections the GHS system defines. The SDS register is the index over those sheets: which one the organization holds for each substance, which revision, when it arrived and where it is kept.
Thai workplace rules on hazardous chemicals and laboratory assessments such as ESPReL both assume the sheets exist, can be found and match what is on the shelf. The register records that, with dates.
SDS register vs chemical stock register
| SDS register (ทะเบียน SDS) | Stock register (ทะเบียนสารเคมี) | |
|---|---|---|
| One row per | Substance | Container received |
| Records | The document: revision, location, review date | The material: lot, expiry, balance, location |
| Answers | Do we hold a current SDS, and where? | What do we hold, and how much remains? |
| Changes when | The manufacturer issues a new revision | Stock is received or withdrawn |
| Fails when | Sheets go stale or exist only in one drawer | Bottles skip registration or leave unsigned |
What to record for every substance
Chemical name, trade name and CAS
An SDS belongs to a specific product. The CAS number survives synonyms and translations; the trade name ties the sheet to the exact product on the shelf.
Manufacturer and supplier
The sheet comes from whoever made or sold that exact product. The supplier column is where a missing or outdated sheet gets chased.
Revision date and number
Shows whether the sheet on file is current. Two revisions of one substance in circulation means one of them is out of date.
Date received
When the sheet entered the file, which shows how long the substance was without one.
Document location
A named binder, shelf or drive folder, so the sheet can be found in an emergency.
Where used
Which rooms or teams handle the substance, so printed copies live near the right benches.
Review due
The next date the sheet is checked against the manufacturer’s current revision. Gaps go to the follow-up log.
Keeping the file current
- Ask with the order. Request the SDS with the first order of every substance, and again when the revision changes.
- Keep it within reach. Printed copies near the work area, or files that open at once.
- Review on a schedule. Check revision dates on the cycle your organization sets, and close each gap in the follow-up log.
Quantities and lots belong in the chemical stock register, which pairs with this one: Free chemical stock register (ทะเบียนสารเคมี) template·Browse reagents and consumables
Common questions
What is the difference between SDS and MSDS?
SDS is the GHS-format safety data sheet with 16 fixed sections in a set order. MSDS is the older name for the same kind of document from before the format was standardized. New sheets from manufacturers are SDS; if your file still holds MSDS-era documents, that is usually a sign the revision is old enough to replace.
Where do I get the SDS for a chemical?
From the manufacturer or the supplier of that exact product and grade, and the reliable moment to ask is with the order. A sheet downloaded for a similar product from another brand does not describe what is on your shelf.
How often should SDS be updated?
Replace a sheet whenever the manufacturer issues a new revision, and review the file on the schedule your organization sets. Periodic review every few years is common practice; the register makes the cycle visible through the revision-date and review-due columns.
Missing sheets on the register? Order with the documents included
Send the list of substances with grades and CAS numbers, or a photo of the register page by LINE. One quotation covers any brands, ask for the SDS with it, and we’ll confirm pricing and delivery details after checking your requirements.