Free document template
Supplier Evaluation Form (แบบประเมินผู้ขาย)
A supplier evaluation form scores how a vendor performed over a period on quality, delivery, price, service and documents, using records rather than impressions. The free Excel form below has five criteria with a printed rubric, an automatic total and the decision the evaluation ends in. No signup and no email required.
Bilingual Thai and English, one A4 portrait page. Five criteria scored 1 to 5 against a printed rubric, each naming the record to score it from (goods receipts, issue log, invoices), an automatic total out of 25, adaptable A/B/C thresholds, a three-way decision (keep approved, conditional, suspend) and evaluator plus approver signatures. Free to use and adapt.
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What a supplier evaluation is
A supplier evaluation (แบบประเมินผู้ขาย) is the periodic review of a vendor your organization already buys from: did the goods meet specification, did deliveries arrive on time and complete, were prices and terms honored, how did they respond when something went wrong, and did the documents (COA, SDS, warranties) arrive with the goods. One form covers one supplier for one period, and it ends in a status, never in a bare number.
Supplier evaluation vs price comparison
| Supplier evaluation (ประเมินผู้ขาย) | Price comparison (เปรียบเทียบราคา) | |
|---|---|---|
| Decides | Who stays on the approved list | Which offer to take for one purchase |
| Covers | A period of actual performance | A single requirement, before buying |
| Scored from | Goods receipts, issue log, invoices | Quotations side by side |
| Happens | On a cycle, and after repeated problems | Every time offers are compared |
| Result lands in | The vendor register status | The purchase order |
The five criteria, and where each score comes from
Each criterion on the form names the record to score it from:
Quality
Did goods meet specification, with few rejects? Score it from the goods-receipt forms: the accepted and rejected columns are the count, not a memory.
Delivery
On time and complete? The gaps between ordered, delivered and accepted quantities on the receipts are the record.
Price and terms
Did invoices match quotations, and were credit terms honored? Score from the quotation and invoice pair.
Service and responsiveness
How fast were questions answered and problems fixed? The issue log holds the incidents and how each closed.
Documents
Did COA, SDS and warranty papers arrive with the goods, unchased? The receipt checklist and the document file answer this.
Running the evaluation
- Open the goods receipts and the issue log before you score.
- Tick one of the three decisions and update the vendor register the same day.
- A conditional result names what is being watched and when it is re-checked.
Used with: Free approved vendor register (ทะเบียนผู้ขาย) template · Free goods receipt (ใบตรวจรับสินค้า) template
Common questions
Does ISO 9001 require supplier evaluations?
Quality systems in the ISO 9001 family expect external providers to be evaluated and re-evaluated, with criteria defined and records kept, and audits routinely ask to see those records. Your organization sets the criteria and thresholds, so the ones in this file are editable defaults.
How often should suppliers be evaluated?
On the cycle your organization sets, commonly once a year for active suppliers, plus an out-of-cycle re-evaluation when problems repeat or after a serious incident. The form has a next-evaluation date for re-checking conditional results.
Is the download really free? Do I need to register?
Yes, it is free, with no signup and no email form. Download the file, put your company’s name on it, and adapt the criteria and thresholds to your policy.
A supplier scored C? Compare an offer from us
Send the items that vendor supplies, with models and quantities, and get one quotation to compare. Any brands, including items outside the catalog, and we’ll confirm pricing and delivery details after checking your requirements.