Free document template
Supplier Price Comparison Sheet
The comparison sheet is the record of why a supplier won: quotations side by side, judged on more than the price line, with the reason written down. The free Excel file below carries a three-supplier form and a multi-item sheet, and the unit price calculator further down does the per-unit arithmetic live. No signup and no email required.
Scope: this is a private organization’s internal record. Government bodies follow the public procurement rules and the e-GP system, which this form does not replace.
Bilingual Thai and English, A4. Two working sheets: a comparison form (one purchase, up to three suppliers as columns, criteria from quotation reference to warranty as rows, then the selection, its reason and three signatures) and a multi-item sheet with per-supplier totals that calculate automatically. Free to use and adapt.
Turn this workbook into a quotation
Fill in the items you need, then upload the Excel workbook you just downloaded. We’ll use it to prepare your quotation.
Unit price calculator
The arithmetic of the sheet, done live: enter up to three offers with their pack sizes and the calculator puts them on one per-unit number, VAT included. Nothing you type leaves this page.
Enter a price and pack size on at least two offers to compare.
VAT is calculated at the standard 7%. Delivery fees are spread across the pack.
Want one of these numbers to be ours? Send the list for a quotation
Where the comparison sits in the purchasing flow
A purchase requisition asks for the item; quotation requests go out; and when the quotations are back, the comparison sheet lines them up before a purchase order commits to one. It is the document between quotations and the order: the step audits ask to see when they ask “why this supplier?”.
The completed sheet, with the quotations filed behind it, is the evidence. The selection line names the winner, the reason line says why in one or two sentences, and the signatures show who compared, who checked and who approved. A comparison without a written reason is a price list, not a decision record.
What to compare beyond the price line
The criteria rows on the form, and what each one catches:
| Criterion | What it catches |
|---|---|
| Specification compliance | The cheapest offer that does not meet the requested specification is not the cheapest; it is a second purchase later. Judge against the requisition, not the brochure. |
| VAT treatment | One price quoted including VAT against two quoted excluding it skews the comparison by 7%. Align them before comparing totals. |
| Delivery time | A price that arrives six weeks late can cost more than the difference. Compare the promised dates as well as the numbers. |
| Credit and payment terms | 30-day credit against payment-before-delivery is a real financial difference the price column does not show. |
| Warranty and after-sales | For instruments: warranty length, parts availability and who answers when it breaks. The row exists so the answer is on record. |
| Price validity | A quotation that expires before approval finishes is a comparison that has to be run again. Record the valid-until dates. |
The documents on either side of this one: Free purchase requisition (ใบขอซื้อ) template · Free purchase order (ใบสั่งซื้อ) template · e-GP supplier registration guide
Common questions
Do we always have to choose the lowest price?
No, and the form is built around that answer. The lowest offer wins by default only when everything else is equal; a supplier can legitimately win on specification fit, delivery, credit terms, warranty or parts support. What purchasing must do is write the reason on the selection line, so the decision can be defended later without reconstructing it from memory.
How many quotations do we need?
Whatever your organization’s purchasing policy says. Two or three is the common requirement, often waived below a value threshold. The form carries three supplier columns because three is the widespread convention; leave a column blank when policy requires fewer.
Is this the form government agencies use?
No. Government procurement in Thailand is governed by the public procurement act and runs through the e-GP system, with its own documents and thresholds. This sheet is the internal record a private organization keeps. If you are selling to or buying for a government body, see our guide to e-GP supplier registration.
Can ManaEsse be one of the quotations compared?
Yes. That is exactly what we are for. Send the item list or specification and we reply with a formal quotation within 1 business day, free, covering any brands including items outside the catalog. The quotation carries the references, validity date and terms this form asks for.
Is the download really free? Do I need to register?
Yes, it is free, and no. There is no signup and no email form. Download the file, put your organization’s name on it, and adapt the criteria rows to your purchasing policy.
What lab purchasing teams quote most
pH and conductivity meters
Define parameters, electrodes and calibration standards before quoting.
Laboratory centrifuges
Compare RCF, rotors and tube formats before the top speed.
Autoclaves
State the load, chamber size and the documents you need.
Balances and scales
Capacity and readability decide the class before the brand.
Laboratory glassware
Give capacity, class A or B and the joint on every line.
Viscometers
Match spindle and viscosity range to the real sample.
Need a quotation worth comparing?
Send the list from your requisition: paste it, attach the file, or send a photo by LINE. A formal quotation with validity date and terms comes back within 1 business day, for any brands.